Collaborative Action networks convener

Conveners are role model agencies willing to lead.

 

To convene is to bring together those willing, wanting, and able to impact the lives of our youth.

A Collaborative Action Network (CAN) Convener is the lead agency who brings together other local organizations to work collectively on a specific outcome. The role of the convener and how it interfaces with both the staff of Cradle to Career and the partnering organizations follows.

DESIRED QUALIFICATIONS

Organization

  • Convener is an organization(s) that appoints a representative to the CAN.  

  • Convener provides letter of support from board and senior management team.

  • Convener has organizational capacity/stability to fulfill CAN expectations.

  • Convener has standing and is a recognized leader in the outcome area.

  • Convener has succession plan for representatives, so the work of the CAN continues seamlessly.

Organization Representative

  • Representative is one of the following: preferred CEO, direct report to CEO or a specialist with deep expertise in the outcome area.

  • Representative has personal leadership capacity, credibility to lead CAN meetings and is a recognized community leader in the outcome area.

  • Representative has the necessary influence to make strong action commitments and implement changes within the represented organization and be able to speak on behalf of the organization.

  • Representative is committed to improve equity in our community.

COLLABORATIVE ACTION NETWORK CONVENER AND FACILITATOR ROLES

There is flexibility across CANs for roles to change according to the needs of the group, but the core of the convener role is delineated here. The role of the network facilitator specific to CAN operations is also delineated to help clarify how these roles work together.

In order to serve as a CAN convener, the organization accepts the following provisions:

MANAGEMENT AND COORDINATION

  • Convening organizations designate a primary point of contact for Cradle to Career.

  • Convener designees (conveners) ensure two-way communication between Cradle to Career and the convening organization.

  • Conveners nurture a trusting environment to support members as they share their successes and failures and contribute to collective learning.  

  • The network facilitator (facilitator), a Cradle to Career staff person, is responsible for meeting coordination, administration, and logistics on behalf of the CAN in alignment with the Cradle to Career meetings calendar. The facilitator may coordinate with the Convener from time to time to accomplish these tasks. The facilitator is responsible for establishing meeting agendas and meeting facilitation, but will do those activities in coordination with conveners.

  • Conveners may be asked to report on CAN progress periodically at Leadership Table meetings in coordination with the Cradle to Career staff.

  • Cradle to Career staff will transcribe and distribute CAN meeting notes.


STAKEHOLDER ENGAGEMENT

  • Conveners support shared decision-making and shared accountability within the CAN by contributing insight and information.

  • Conveners develop membership for the CAN that is cross-sector and includes representation that is appropriate given the focus of the CAN.

  • Conveners meet with CAN members as needed to facilitate progress on the action plan.

  • Cradle to Career staff and conveners partner to develop opportunities, preferably twice a year, for feedback, input, and engagement from the stakeholders who are most affected by goals and strategies of the CAN. This includes parents, students, and other community members.


COLLABORATION

  • Conveners model the principles of collaboration: use data, implement effective practices, focus on community-level outcomes, and work with network members—not simply alongside them.

  • Cradle to Career staff and conveners develop parameters for acknowledging the individual efforts of organizations within a CAN framework.

STAKEHOLDER ENGAGEMENT

  • Conveners support shared decision-making and shared accountability within the CAN by contributing insight and information.

  • Conveners develop membership for the CAN that is cross-sector and includes representation that is appropriate given the focus of the CAN.

  • Conveners meet with CAN members as needed to facilitate progress on the action plan.

  • Cradle to Career staff and conveners partner to develop opportunities, preferably twice a year, for feedback, input, and engagement from the stakeholders who are most affected by goals and strategies of the CAN. This includes parents, students, and other community members.


COLLABORATION

  • Conveners model the principles of collaboration: use data, implement effective practices, focus on community-level outcomes, and work with network members—not simply alongside them.

  • Cradle to Career staff and conveners develop parameters for acknowledging the individual efforts of organizations within a CAN framework.

CONTINUOUS IMPROVEMENT

  • Conveners adopt and actively support the formal continuous improvement approach facilitated by Cradle to Career for planning and implementation, which may include participating in training on specific tools/processes.

  • The facilitator, with the advice and assistance of conveners, guide the CAN toward the development of a shared charter and an action plan that includes goals, measurements, activities, timelines, process map(s), and a data plan, as well as a detailed plan for addressing disparities.

  • Cradle to Career will provide tools to maintain an up-to-date, readily accessible collection of documents created by and for the CAN. Conveners agree to communicate the specific needs of their CANs and use those tools to support network progress.

  • Conveners work with Cradle to Career staff to gather feedback from CAN participants (through planning meetings as well as other means of communication) in order to continuously improve the structures and resources provided in partnership by the Convening Partner(s) and Cradle to Career.

  • Conveners and the facilitator actively participate in periodic convening partners (inter-CAN Conveners) meetings.

  • Conveners regularly attend the CAN meetings.

COMMUNICATION

  • Cradle to Career staff will rely on the advice and guidance of conveners to develop internal communication protocols and processes.

  • Cradle to Career staff will rely on the advice and guidance of conveners toward the development of a broad communication strategy to build community awareness of and support for the work of the Partnership and the CANs. Conveners will collaborate with Cradle to Career in implementing the strategy in agreed-upon ways.

  • Conveners will serve as an ambassador for Cradle to Career to both the community and the CAN members.